Assistant Director, Major Gifts Stanford University, Office of Development United States

Assistant Director, Major Gifts

Office of Development, California, United States




Job Code: 4122

Grade: J

FTE: 100%; Exempt


This position will be moving to the new Stanford Redwood City campus in mid-2019.


Note: Not all unique aspects of the job are covered by this job description


Medical Center Development (MCD), a division within Stanford University’s Office of Development, provides fundraising support for the key institutional priorities of Stanford Medicine, comprised of Stanford University Medical School – a premier research-intensive medical school, and Stanford Health Care – nationally recognized for quality patient care and leading-edge technology. With its donor-centric approach to development, every staff member within the Office of Development plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.


Medical Center Development is seeking a highly experienced and collaborative manager to join their Major Gifts Team as an Assistant Director. You will report to the Director of Administrative Services and will work with frontline fundraising staff whose sole focus is fundraising on behalf of Stanford Medicine.


Your responsibilities will include: *



  • Providing direction and guidance to program manager team in their support of Major Gift Officers (MGOs) and serving as liaison between development staff, volunteers, donors, and Stanford Medicine officials when needed
  • Directing and managing team of 6 Program Managers. Hiring and retaining staff, career coaching, personal development for direct reports and accountability for the performance of employees
  • Establishing routine meetings to confer with Major Gift Officers on the performance of the Program Managers and to stay informed of work assignments being given to the PM team
  • Serving as the primary instructor to new and current staff
  • Providing management support to the Major Gifts Leadership Team as necessary to develop and implementing policies and procedures that ensure the effective functioning of the Major Gifts Office


Office/Program Coordination: 

  • In partnership with the Director of Administrative Services, providing centralized coordination for all aspects of office operations and administration to facilitate the effective functioning of Major Gifts
  • Directing quarterly and day-to-day operational planning for the administration and operations of Major Gifts, and monitoring and assessing progress on an ongoing basis; serving as the primary liaison
  • Monitoring workloads across the PM team and assigning and reassigning office-wide projects to ensure equitable work distribution and efficient work production
  • Coordinating office-wide projects and delegating project leads as appropriate
  • Coordinating centralized electronic filing of all briefings, event bios, proposals, and donor correspondence 
  • Supporting the infrastructure strategic planning process by monitoring and tracking team goals, priorities, and deliverables and ensuring they stay on track  
  • Leading process improvement projects for Major Gifts team; influencing leadership on specific recommendations for current operations and future development
  • Leading/co-leading PM team meetings to keep staff informed of current issues, provide training, and guidance
  • Coordinating with MCD partner teams review and assessing workflow for efficiencies, and ensuring projects are on track and consistent with the developed strategies


Systems Management: 

  • Developing and refining systems, policies and procedures that ensure the effective use of information and resources, as well as creating standard operating guidelines
  • Creating regular trainings that enhance the PM team's skills to assist gift officers with data management and analysis, prospect/pipeline/portfolio management, faculty staffing 
  • Identifying and developing improved uses of PostGrads and other applications to streamline routine processes and increase productivity, efficiency and accuracy of the PM team 
  • Leading the analysis of PM tasks to anticipate future needs including staffing, technology and database enhancements to inform decision making
  • Developing, implementing, and maintaining infrastructure and systems for the Major Gifts program


* - Other duties may also be assigned


To be successful in this position, you will bring:

  • A bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
  • An ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills
  • Demonstrated ability to develop and meet budget goals
  • Demonstrated solid planning and organizational skills
  • Demonstrated experience working independently and as part of a team
  • Excellent interpersonal, written and oral communication skills
  • Strong relevant subject matter knowledge
  • The ability to direct the work of others, for jobs requiring supervision


In addition, preferred requirements include:

  • Project management, program management and/or stewardship experience
  • Demonstrated proficiency in using advanced functions of word processing, databases, Excel spreadsheets, web resources, and donor management database; experience using Stanford’s information systems such as PostGrads and Oracle Business Intelligence (OBI) is a plus but not required
  • Conference or event logistics experience
  • Nonprofit or relevant business experience
  • An understanding of the development and alumni enterprise—particularly within an academic setting—and the ability to work within that framework is desirable
  • Positive, can-do attitude and dedicated work ethic
  • Strong attention to detail and the ability to quickly understand and remember information about donors and projects to which they are assigned




  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.


* - Consistent with its obligations under the law, the University will provide reasonable accommodation

 to any employee with a disability who requires accommodation to perform the essential functions of the job.



  • Occasional work on evenings and weekends



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide


Why Stanford is for You

Imagine a world without search engines or social platforms.  Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world.  Supporting this mission is our diverse and dedicated 17,000 staff.  We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow.  We offer career development programs, tuition reimbursement, or audit a course.  Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
  • A caring culture.  We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you.  Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.  We also provide excellent health care benefits.
  • Discovery and fun.  Stroll through historic sculptures, trails, and museums.
  • Enviable resources.  Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.  To be considered, please submit a cover letter and resume along with your online application.  Your one-page cover letter should briefly describe your background, providing examples of your experience with project management, working independently and as part of a team.

Final offers of employment are contingent upon the successful completion of a background check that includes employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record.


Stanford University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, physical or mental disability, or sexual orientation.


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