Administrative Clinical Research Coordinator Stanford University, School of Medicine United States

Administrative Clinical Research Coordinator

School of Medicine, California, United States



The Division of Oncology is seeking an Administrative Clinical Research Coordinator (ACRC) to support the clinical research of several faculty physicians. This is a unique opportunity to receive mentorship directly from faculty at Stanford University on the cutting edge of thoracic oncology, work closely with research teams to produce world-class clinical research, and gain insight into academic medicine. The faculty include Dr. Heather Wakelee (Professor of Medicine), Dr. Joel Neal (Assistant Professor of Medicine), Dr. Kavitha Ramchandran (Clinical Associate Professor of Medicine), and Dr. Sukhmani Padda (Assistant Professor of Medicine). These faculty have busy clinical practices and robust research programs including clinical trials with investigational agents in lung cancer and rare thoracic tumors (i.e. mesothelioma, thymoma, and neuroendocrine/carcinoid), collaborations with basic scientists in the laboratory for examination of blood/tissue biomarkers, and other diverse and important retrospective/prospective studies of the thoracic oncology patient population at Stanford.

The ACRC will perform administrative support duties related to the collection of data and/or the coordination of research studies. General administrative support for the faculty, including managing calendars, scheduling meetings, and answering phone calls, is also required. The ACRC will work under the direction and supervision of the faculty physicians and the division’s operations/HR manager. 

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Duties include: 

Research Duties (45%): 

  • Collect patient information by reviewing electronic medical records and organize data for analysis in retrospective research studies.
  • Interface with patients in order to administer research questionnaires.
  • Perform telephone or in-person interviews to gather data.
  • Correspond with the Institution Review Board and the Cancer Clinical Trials Office in order to open, close, and renew research studies
  • Assist primary CRC in the performance of clerical duties in the preparation of regulatory documents.
  • Assist in the preparation and publication of research abstracts and manuscripts by working with biostatisticians, residents, and faculty to analyze completed data and write up research findings.
  • Consent patients for retrospective/prospective studies and non-interventional studies.


Non-Research Duties (55%)

  • Schedule meetings and interviews for faculty, update calendars, and reserve meeting locations.
  • Arrange travel in compliance with department, university, and sponsor policies.
  • Answer patent phone calls and forward to Cancer Center scheduling team and new patient coordinators. Communicate patients’ concerns or questions to nurses and faculty.
  • Submit expense reimbursements for faculty.
  • Renew memberships and journal subscriptions for faculty.
  • Retrieve and send faxes and routine correspondence regarding patient information and deliver scans to medical team.
  • Send emails to oncology team members, hospital staff, and faculty. Respond promptly to email correspondence.


Duties may vary based on each faculty members’ research and academic programs.

Applicants are required to upload a cover letter and résumé to be considered for this opening. 

* - Other duties may also be assigned



  • Four year college degree in a related field.
  • Prior clinical or research experience, including undergraduate experience.
  • Experience with project management or coordination.
  • Experience working with healthcare professionals and clinical research participants.
  • Experience with University related research policies and procedures.
  • Experience working with Internal Review Boards
  • Organization, independence, and attention to detail.


  • Two year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


  • General knowledge of medical terminology.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job Family: Research
Job Series: Clinical Research Coordinator
Job Code: 4921
Grade: E
Exemption: Non-exempt
Schedule: Full-time


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