Academic Affairs Officer McGill University Canada

Academic Affairs Officer 


Job Category: 

Developmental assignments for management and excludeds


Position Context:

The Academic Affairs Officer participates in the administration of the Faculty’s academic administrative related activities for departments, schools, institutes and other units reporting to the Deanery.  Acts as a resource person for Chairs, Directors, faculty members and departmental administrators on policies, procedures and a variety of issues in the academic faculty lifecycle such as, recruitment, immigration, tenure and promotion, sabbaticals, leaves, departures, etc.  Acts as point person and liaison between the Faculty and departments/units and central University offices on academic affairs related matters.


Primary Responsibilities:

  • Advises departments, Chairs and academic/administrative staff with respect to academic policies and procedures governing recruitment, immigration, appointment, academic salary administration, leaves, termination and retirement. 
  • Acts as resource person to administrators and Chairs/Directors, with respect to a variety of Academic Affairs policies and procedures and the application of collective agreements pertaining to unionized academic staff members, e.g. course lecturers, research assistants, teaching assistants, etc.
  • Reviews tenure-track recruitment files to ensure accuracy and completeness of documents on Centre Stage and compliance with policies and procedures.  Reviews and drafts letters of offer to ensure accuracy and compliance with policies and procedures. 
  • Work with various collective agreements and several employee groups and ensures coherent and consistent application of University policies and of collective agreements pertaining to contract academic staff
  • Ensures the smooth functioning of reviews and search committee processes for Chairs and Directors.   Initiates the Chair/Director selection process and participates in the administrative aspects of the process including recruitment of the Dean’s representative, ballot process and ensuring regulations are followed.
  • Administers the Faculty-level tenure and promotion process including liaising with departmental Chairs and administrative staff, candidates and Academic Personnel Office.  



Undergraduate degree

Three (3) years' related experience


Other Qualifying Skills and/or Abilities:

Experience working in a university or similar institutional environment. Knowledge and experience in advising on academic dossiers especially pertaining to hiring, promotions, immigration, salary policy and leaves. Experience in created and processing academic appointments. High level of interpersonal skills and discretion with proven ability to prioritize and administer multiple projects simultaneously, work under pressure and meet deadlines in a rapid changing environment. Client focused and service oriented with a proven ability to work with individuals at all levels and deal effectively and diplomatically in delicate situations. Proven ability to take initiative. Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software. Experience with Banner (SIS), Academic Jobs Online, Drupal and Minerva is an asset.  Excellent communication skills both in English and French, spoken and written.


How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Arts at


The deadline to apply for this position is May 25, 2018 at 5:00 PM.


*Current employees: please indicate your McGill ID number in your application.*


We thank all applicants for their interest in McGill University. However, the Faculty of Arts will only contact applicants selected for an interview.


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at or 514-398-1660.



Faculty of Arts


Salary Range: 

(Grade 04) $50,300 – $62,900 (midpoint) - $81,800






One (1) year


Reporting to: 

Senior Human Resources Advisor


Reference no.: 




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