Quebec Student Aid Administrator McGill University - Human Resources Canada

Quebec Student Aid Administrator 


McGill University - Human Resources



Position Title: 

Qc Student Aid Administrator (SAF1B)


Position Summary: 

Under the direction of the Director, plans, develops and implements procedures, policies and processes to support the delivery and administration of the University's student award programs including counseling and advising students on financial assistance programs including government aid, institutional aid and external award programs.


Primary Responsibilities: 

  • Provides guidance and advice to students on various financial aid programs including the University’s student award programs, i.e., Entrance and In-course aid, Work Study, Mobility and Enriched Education Opportunities (EEO) Awards, Tuition Fee Deferrals, etc., government aid programs, and external award programs. Provides direction on the preparation of applications and supporting documentation.
  • Conducts interviews with undergraduate and graduate students, assesses financial need and determines level of assistance and appropriate award type to be provided through University funds (loan, bursary, work study, etc.).
  • Performs need assessments for newly accepted students, i.e., Entrance Financial Aid applicants. Proposes level of award and prepares files for second reader, i.e., Student Aid Officer.
  • Reviews student applications for admissibility to the University’s Work Study Program and determines eligibility. Reviews and makes recommendations on exceptional cases and appeals.
  • Reviews student applications for Loan Extension applications and determines eligibility.
  • Provides administrative support to other units on campus for various merit/need based awards at McGill, i.e., Law Faculty scholarships, Awards for Students with Disabilities, awards for various faculties, etc.
  • Acts as resource person for various student aid programs available at McGill. Keeps abreast of developments in all student financial assistance programs. Liaises with student aid administrators in other universities and provinces. Responds to inquiries and provides advice and guidance to students, parents, faculties and academic advisors.
  • Conducts workshops/sessions on budget techniques and financial management. Implements student outreach activities, i.e., presentations, focus groups, targets students with unmet need, etc.
  • Participates in Financial Wellness events. Develops and implements financial wellness education content and participates in ‘Frugal Scholar’ Workshops. Oversees student Financial Literacy Ambassadors.
  • Represent unit on internal and external committees and professional associations as well as recruitment/orientation events, i.e., Discover McGill, Open House, Campus Connect, etc.

Minimum Education & Experience: 


Three (3) years' related experience


Undergraduate Degree

One (1) year related experience  


Other Qualifying Skills And/Or Abilities: 

Knowledge of student financial aid programs. Experience advising students one-on-one. Public relations experience, an asset. Must be detail-oriented to manage and update constant changes of information. High degree of flexibility in managing multiple files simultaneously, with the ability to prioritize and meet strict deadlines. High level of interpersonal, organizational, presentation and interviewing skills. Client-focused and service oriented, with an ability to effectively communicate with internal and external contacts. Able to work autonomously and as part of a team. Proven ability to deal with confidential information with discretion. Must have demonstrated experience and ease with new technological applications. Computer literate with all Microsoft Office tools, MINERVA, Banner SIS and BSA. Excellent verbal and written communication skills: English, written and spoken. French, written, spoken.


Reference Number: 



Reporting To: 

Student Aid Officer


Salary Range: 

(Grade 03) $45,800 - $57,300 (midpoint) - $68,800



Student Services

Scholarships and Student Aid


Position Type: 



Hours Per Week: 



Additional Information: 

Overtime, including evening and weekend hours may be required during peak periods.


How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Student Services at


The deadline to apply for this position is May 25, 2018 at 5:00 PM.


*Current employees: please indicate your McGill ID number in your application.*


We thank all applicants for their interest in McGill University. However, Student Services will only contact applicants selected for an interview.


McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority.


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at or 514-398-1660.


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