Human Resources Administrator McGill University - Human Resources Canada

Human Resources Administrator 


McGill University - Human Resources




Position Title: 

Human Resources Administrator (PER1D)


Position Summary: 

Under the supervision of the Administrative Officer, the incumbent will provide high level confidential administrative support and human resources services to the Faculty of Medicine. This includes responsibility for the unit's personnel administration processes and coordination of a variety of human resources activities, including staffing, benefits administration, salary administration, labour relations and records management, training and guidance on Human Resource matters. Act as a liaison and resource person with various Administrative Excellence Centre’s (AEC) and departments across the Faculty of Medicine.  


Primary Responsibilities: 

  • Perform a variety of operational activities in the HR cycle, from recruitment to retirement for the Faculty of Medicine.
  • Verify and process appointment forms and changes of status, etc.
  • Draft/review offer letters and manage activities related to onboarding new employees.
  • Process one-time payments.
  • Process leaves (parental and unpaid leave of absences).
  • Respond to general questions and provide explanations concerning University personnel policies and procedures and the application of the collective agreements.
  • Provide procedural and payroll compliance advice to the AECs and other units on POPS and Minerva transactions, maternity leaves, sick leaves, replacement costs, holiday calculations, etc.
  • Resolve problems within area of responsibility.
  • Participate in peer training.
  • Assist in the preparation of reports and files for arbitration cases.
  • Maintain personnel files.
  • Provide administrative back-up to unit’s HR Administrator positions.
  • Perform other projects and related duties.

Minimum Education & Experience: 



Three (3) years' related experience


Other Qualifying Skills And/Or Abilities: 

Demonstrated experience submitting and verifying appointment forms and POPS payments. Proven knowledge of university human resources policies and procedures. Ability to multi-task and work on several projects, under strict deadlines. Attention to detail. Strong problem solving, diplomacy and organizational skills. Demonstrated customer service skills and ability to provide a wide range of information and advice to internal and external clients. Demonstrated experience working with information of a sensitive and confidential nature. Proven ability to work in a computerized environment, including word-processing, databases, spreadsheets and presentation software, Banner HRIS, Minerva, POPS, Oracle, Crystal Reports, FrontPage and Present. Knowledge of Workday is an asset. English and French, spoken and written.


Reference Number: 



Reporting To: 

Administrative Officer


Salary Range: 

(Grade 03) $45,800 - $57,300 (midpoint) - $68,800



Faculty of Medicine


Position Type: 



Hours Per Week: 



How To Apply: 

Please submit your application online at Click on “APPLY NOW” and clearly indicate the reference number.


The deadline to apply for this position is May 25, 2018 at 5:00 PM.


*Current employees: please indicate your McGill ID number in your application.*


We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.


McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority.


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at or 514-398-1660.


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