Chief Operating Officer (COO) The World Maritime University Sweden

Vacancy Notice:
Chief Operating Officer (COO) – D1
Job title: Chief Operating Officer (COO)
Organizational Unit: Operations

Grade: D1
Duty Station: Malmö, Sweden

1. Organizational setting

The World Maritime University (WMU) is a postgraduate education, research and capacity
building university established in 1983 by the International Maritime Organization (IMO), a
specialized agency of the United Nations. It is a centre of excellence for high-level maritime
and oceans education, research, scholarship and capacity building, including for the
promotion, advancement and efficiency of shipping and related fields, the improvement of
maritime safety and security, and the protection of the marine environment in furtherance of
the purposes and objectives of the IMO and the United Nations system. WMU's fundamental
objective is also to provide the international community, and in particular developing
countries, with a centre for high-level maritime education, research, scholarship and capacity
building and an effective means for the sharing of maritime technology from developed to
developing maritime nations.
The COO position is stationed at WMU's headquarters in Malmö, Sweden.

2. Main purpose

WMU is seeking to recruit a COO who will report to the President. The COO will provide
support to the WMU President in the areas of Strategic Planning and Management, Finance
and Risk Management, Human Resources, IT, Marketing, and the WMU Endowment Fund.
The incumbent will also be responsible for the preparation of reports required by the
President for submission to the University's governance structures.
The incumbent will assist the President in fundraising to achieve long term financial
sustainability and growth of the University to meet the WMU's current and future operational

3. Working relationships

Internal contacts – The incumbent will work under the supervision of the President and will
be expected to liaise and interact with faculty and non-faculty staff members, as
appropriate. The incumbent will have specific responsibility for the units dealing with Finance,
Risk Management, Human Resources, IT and Marketing.
External contacts – As requested by the President, the incumbent may be required to liaise
and interact with donors, the investment and asset management community as well as with

all other relevant stakeholders. Represents the University externally as necessary and as
assigned by the President.

4. Duties, responsibilities

The incumbent will be required to draft reports for review by the President for submission to
the University's governance bodies and undertake the following duties and responsibilities:

a) Strategic planning and business management

• Develop, draft, update, and monitor as appropriate, the Strategic and Business Plans that
incorporate goals and objectives of the University; and monitor their implementation.
• Ensure that substantive work programmes and programmed activities are carried out in a
timely manner, liaising with relevant work units as appropriate, and oversee the
programme implementation and evaluation.
• Provide policy guidance to the President on strategy development and management of
the implementation of overall strategies and intra and inter-divisional/departmental
policies and procedures.

b) Finance and Asset Management

• Oversees financial planning and management in support of the President
• Responsible for the adequate preparation of comprehensive budget and financial reports;
• Advise the President on financial planning, budgeting and investment priorities.
• Provides support to the President concerning:
o matters relating to the Endowment Fund, including support for the Endowment

Fund Investment and Development Committees and Endowment Fund capital
o fund-raising plans both for annual resources mobilization cycles;
o annual resource mobilization, including the identification of short and long-term
funding sources; preparation of funding proposals to increase the funds of the
University; participation in fundraising activities/missions as appropriate
• Oversees corporate programme planning and management in support of the President;
• Oversees the planning and implementation of service delivery to achieve business goals
by fostering innovation, prioritizing initiatives and ensure delivery of high-quality services.
c) Market Development
• Oversees marketing programme development and management, including the
development of targeted market strategies for WMU academic programmes;
• Oversees external relationships with corporate partners involved in distant education with
d) Human Resource Management
• Oversees the work of the Human Resource Unit;
• Oversees the human resources function, including:
• Review staffing requirements for organizational management and programme delivery;
• Oversee the preparation and the implementation of the human resources policies,
procedures and practices, including the development of job descriptions and
classification review for all staff, recruitment and selection;
• Oversee staff development programmes and initiatives.

e) IT service management
• Oversee the operations of the IT services, including IT development, operations and
coordination, networking, and physical/cyber security.
f) Risk management
• Oversee risk management, including the identification of risks (risk profile), measurement
of risks (capital requirement) and follow-up by implementation of a risk mitigation
• Prepare a risk management report at least once a year for the budgetary period
concerned for review by the President and consideration of the Executive Board and
Board of Governors.
g) Other specific responsibilities as assigned by the President

5. Minimum requirements – education, experience and language skills


Business or Accounting degree mandatory, a Master's in Business Administration from a
leading Business School is preferred or a Masters in quantitative finance or one of the
following fields: Applied Mathematics, Applied Statistics, Actuarial Science, Physics or


• A minimum of fifteen years experience with senior-level expertise in financial planning,
asset management, fund design, investment vehicles and risk management with private
corporations, international organisations or non-profit Institutions.
• Proven experience as COO or related relevant role, including an understanding of
business functions, including finance and human resources.
• Experience in managing multicultural, multidisciplinary teams as well as multi-stakeholder
partnerships and relationships.
• Resources mobilisation experience in the international public or private sector.
• Experience in inspiring, leading, motivating and managing staff;
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and
non-discriminatory behaviour and attitudes.
• Experience in programme and project planning and analysis is required. Experience in
advising senior officials in the United Nations, Agencies, Funds and Programmes or
similar international organisations.



• Fluency in spoken and written English and excellent drafting skills are essential.
• Knowledge of another UN language would be an advantage.
Competencies, Knowledge and skills
Sound knowledge of leadership and management principles as they relate to the University
and UN organizations.
Excellent knowledge of financial and administrative regulations and rules; accounting
standards and other related regulations and rules; knowledge of financial management,
human resources management, and project management, and resource mobilization.
Excellent drafting skills for the preparation of reports and policy papers are a requirement.
Knowledge of WMU's statutes and regulations that govern instructional, student support,
auxiliary, and other education and training programmes;
• Knowledge and experience in resource mobilization.
• Excellent communication skills;
• Diversified working experience, especially at the international level;
• Computer literacy
• Demonstrated skill in respectful, sensitive communication with people who from diverse
backgrounds, cultures, language, gender and abilities;
• The ability to work with a diverse academic and non-academic team.

6. Terms and Conditions

WMU seeks to increase the number of women at all levels and, therefore, qualified women
are particularly encouraged to apply. WMU will make every effort to facilitate the employment
of persons with disabilities.
The position offers an attractive salary (D1 Grade of the ICSC salary scale), free of income
tax in Sweden, a benefits package and relocation expenses. Salary: US$97,805 net per
annum plus a post adjustment (currently US$40,980).


The position offers an attractive salary (D1 Grade of the ICSC salary scale), free of income
tax in Sweden, a benefits package and relocation expenses. Applicants must fill in the
application form, which can be found at Should send a letter of
interest, a complete CV, and the contact information of three referees to Marco Batista, Head
of Human Resources (

Deadline for Applications: 31 May 2018.

If you apply for this position please say you saw it on Adminoxy

All Jobs




british columbia