Manager of Department Administration University of Alberta, Department of Civil and Environmental Engineering and the School of Mining and Petroleum Engineering Canada

Manager, Department Administration


EN Civil & Env Engineering


Competition No. -



Closing Date -

Apr 30, 2018


The Department of Civil and Environmental Engineering and the School of Mining and Petroleum Engineering (referred to as CEE) is seeking a forward thinking, organized, and ambitious leader to fill the role of Manager, Department Administration (MDA).  Within this high profile department, you will manage financial and human resources, graduate student services, and systems.  As a leader, you will implement, coach, and support a culture of trust, effectiveness, and execution by building relationships within CEE and bridging them with the Office of the Dean. 


We are looking for a confident strategic thinker who seeks to understand their clients and has the courage to build and deliver results.  As with many employers, we are working in a time where change is happening everywhere and need someone who has experience leading through change, who can understand and facilitate stakeholders' needs and grow an effective high trust culture. 


In exchange, you will have the opportunity for professional growth at one of the world’s top universities, the chance to work in a world-renowned, innovative and dynamic department, access to an outstanding Administrative and Professional Officer benefits package (benefits overview), and the ability to build your professional network with meaningful relationships within the U of A community. Additionally, all members of the Faculty of Engineering have the opportunity to participate in the Faculty’s staff learning and development program, which includes such offerings as The Seven Habits of Highly Effective People and Inspiring a Culture of Trust.


As the MDA, you will be the primary contact providing daily management, guidance, and coaching in operational areas.  Specifically, you will:

  • As the most senior operational position in CEE, contribute to the success of the Department Chair by collaborating, providing solid advice, leading operations, and supporting projects and initiatives

  • Cultivate a culture of trust, effectiveness, and execution

  • Seek efficiencies and improvements

  • Contribute to the departmental vision, values, and strategic plan, then implement strategies and provide progress reports on alignment and delivery

  • Create new departmental processes to support administrative areas working effectively with the Dean’s office

  • Lead and communicate these new processes to your team and throughout the department

  • Exercise a significant degree of analysis, decision-making, and problem solving

  • Collaborate with academic staff to support current and future program initiatives

  • Oversee financial plans, budgets, and forecasts. You will exercise internal control and have financial signing authority for operating, trust, and endowments funds.  You will also be involved with contract negotiations and provide honest consultation on financial status along with recommendations to mitigate unfavorable status and contribute to future success

  • In collaboration and alignment with the Office of the Dean, conduct full scope human resource management (recruitment, training and development, performance management, workplace wellness, and supervision of operational staff) 

  • Support the administration of undergraduate and graduate programs, including project support on initiatives, facilitating staffing appointments, and ensuring appropriate communication

  • Prepare and provide reports and guidance to the Office of the Dean and the Department Chair on emerging issues

  • Collaborate with the Office of the Dean on system requirements and needs, space management and communications initiatives, and other areas as required

  • Build respectful and meaningful relationships within the Department and Engineering Office of the Dean


Desired Skills and Expertise:

  • Completion of an undergraduate degree, preferably in business

  • 5 or more years of experience in a generalist leadership role with demonstrated examples of successful change management

  • 3 years of experience in supervising a team of at least 5 people is required, preferably in a unionized environment

  • The drive to improve culture in a changing landscape

  • Ability to converse with clients and build trustworthy relationships

  • A communication style that leads to influence and influences change

  • Ability to embrace challenges, create engagement, and ensure key priorities are set with a plan to deliver

  • Proficiency with MS Office applications

  • Intermediate technical learning capabilities to learn University of Alberta systems and databases

  • A confident and autonomous leader who can navigate ambiguity and contribute to the future of CEE


The Department of Civil and Environmental Engineering and School of Mining & Petroleum Engineering is one of the largest Civil Engineering Departments of its kind in North America and is part of the Faculty of Engineering.  Located in the beautiful Donadeo Centre for Innovation on the U of A campus, CEE has an operating budget of $3.5 million and approximately $20 million in research funding.  There are approximately 1,200 students within our department offering five undergraduate programs and three graduate programs.  Click here to learn more about us.


If you are an authentic leader with the right attitude, CEE is looking for you.  Along with your resume, please submit a cover letter that addresses the question of why you are the right person for this position, and how you would contribute to a culture of trust, effectiveness, and execution. NOTE:  Applications received without a cover letter, or those where the cover letter does not address these important elements in detail, will not be considered. 


In accordance with the Administrative Professional Officer Agreement, this position offers a comprehensive benefits package, which can be viewed at and annual salary commensurate with experience and qualifications.

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