Administrator, Research Partnerships Simon Fraser University Department of Office of Research Canada

Administrator, Research Partnerships

Requisition ID 2019-4015  Job Category  Administration  Department 5470 - Office of Research  Job Status Temporary Appointment (Contract)  Hiring Range $49,965 - $62,456


Term: 1 year


The Administrator, Research Partnerships, is responsible to the Sr. Manager for industry contract and grant administrative functions (legal, administrative and contractual) in all Faculties.




Research Administration


Provides general administrative support to the Research Partnerships team, including responding to requests from sponsors/partners for award agreements, disbursement and/or receipt of funds to/from partner institutions and correspondence regarding proposal and agreements


Maintains complete and accurate files for each proposal and assigned award, including all documentation received from the sponsor, and archives all closed or non-initiated projects for future reference


Processes all proposals/projects through research administration workflow using the OR InfoEd system


Plays a key role in the tracking, monitoring, and reporting of all matters associated with research projects and proposals


Responsible for understanding university guidelines and policies pertaining to research, and for proactively establishing appropriate and effective internal submission procedures that adhere to those guidelines and policies


Monitors projects to ensure that they conform to uWaterloo policies and procedures such as those pertaining to overhead, intellectual property, reporting deadlines, and payment dates


Assists in the preparation and submission of amendments to contracts and grants including requests for date extensions and budgetary reallocations; such requests may be initiated by the incumbent, sponsor or by the faculty member


Prepares, for signature, standard University contract and grant agreements ensuring that all relevant details and documents are included; follows up with sponsors as required to ensure documentation


is signed and received with appropriate distribution to the sponsor and the researcher in a timely manner, and resolves any problems through process


Prepares non-routine reports required by stakeholders from various data sources including the InfoEd database system


Customer Service/Correspondence/Communications


Acts as an advisor/consultant in the interpretation of policies and procedures throughout the lifetime of assigned projects from initiation to file closure, as well as a resource person to internal clients (e.g. faculty researchers, executive assistants and administrative assistants) to ensure that the research administrative role is carried out promptly, accurately and effectively


Manages correspondence to external sponsors to ensure effective performance monitoring of research projects


Assists the Manager in the monitoring of and timely dissemination of announcements and calls for proposals for funding opportunities, maintaining university distribution lists, obtaining additional information as required, preparing clear and informative announcements in a timely manner, instituting follow-up measures, and contacting individual researchers when appropriate


Responsible for managing correspondence with external sponsors to ensure effective performance monitoring of government research projects


Acts as a point of contact for general inquiries regarding government research at UW


Streamlining Workflow and Business Practices


Collaborates with the Manager and Director with respect to the effective implementation of any procedures related to government research proposals, grants, funding, partnerships, and contracts


Fully cross-trained on all partnerships/research and general agreements workflow and processes


Responsible for data entry and the maintenance of information and records within data management systems, including tracking progress, providing reports, and monitoring and reviewing to ensure the accuracy of the input


Facilitation of Related Activities


Responsible for preparing and circulating announcements, assisting with preparing presentation materials and assist with meeting logistics including booking of rooms and arranging for food as required


Presentations to faculty and administrative staff, as required


Other general and specific duties as may from time to time be determined, including the completion of related projects as assigned, and the design and generation of any specific reports requested




Bachelor’s Degree or equivalent education and/or experience


Two + years of experience in a project management and/or administrative role, preferably in an academic or research environment


Outstanding interpersonal skills, with a proven high level of aptitude for and success in providing exceptional customer service


Excellent communication (oral and written), ensuring effective interaction with a wide range of individuals both within the University and from external agencies


Demonstrate personal initiative and flexibility and possess strong problem-solving and disputeresolution skills to ensure effective management of the Research Partnerships government portfolio


Strong analytical skills to accurately interpret and apply agency and institutional regulations, policies and guidelines during proposal review and agreement negotiation, and to integrate report data from various sources


Strong organizational skills coupled with the ability to take initiative, work independently, handle multiple tasks, meet conflicting deadlines, and excel in a fast-paced environment characterized by changing priorities


Broad knowledge of University policies and procedures relating to research and research agreements, contract and industrial grant management, the academic and research environment, and sponsor guidelines is an asset


Occasional work outside the normal operating hours of the institution and occasional travel

If you apply for this position please say you saw it on Adminoxy


All Jobs


Harvard University Academic Positions

Kuwait University Current Faculty Openings

Osaka University Academic Opportunities

Purdue University Job Postings for Faculty Positions

Texas Tech University Faculty Openings

Tsinghua University Job Postings

University of Cambridge Job Openings

University of Geneva Faculty Opportunities

University of New South Wales Job Openings

University of Nottingham Research Positions

University of Oslo Academic Jobs

University of Saskatchewan Faculty Positions

University of Southampton Research Vacancies

University of Tokyo Current Academic Vacancies

University of Toronto Open Faculty Positions