Administrator in international research environment
Karolinska Institutet Department of Molecular Medicine and Surgery

Administrator in international research environment



Karolinska Institutet, Department of Molecular Medicine and Surgery

At the Department of Molecular Medicine and Surgery (MMK), we conduct preclinical and clinical research in a large number of areas. About 450 researchers, postgraduate students, teachers and technical and administrative staff are part of the department, and currently we have about 150 doctoral students. The department conducts basic education within both the medical program, the physiotherapist program, the biomedicine program and the biomedical analyst program.

Department of

research groups Upper gastrointestinal surgery and surgical care science, Norra Stationsgatan 67, plan 2, Stockholm, close to Stockholm city, metro, supermarkets, restaurants and shops.


We conduct internationally leading research on diseases and operations in the upper gastrointestinal tract, with a focus on cancer of the esophagus and stomach. Workplace meetings, research group meetings, seminar activities, journal club and methods club are common internal activities. We also conduct postgraduate courses and have large national and international research networks. The working environment is friendly, encouraging and creative. The employees are from different countries and English is our common working language. You can read more about us at our respective websites:   and


Work tasks

We are looking for an administrator for the research group leaders Jesper Lagergren and Pernilla Lagergren in their work as professors at KI and to some extent their work as professors at King's College London and Imperial College London.


Examples of tasks:


Assist the research team leaders with all sorts of administrative tasks.

Book and plan meetings, trips and other activities.

Write agendas, protocols and memos.

Ensure that our premises and our equipment are managed and operated.

Manage orders, purchases and invoices.

Organize joint activities, eg termination, planning days, half-time checks, public defense, seminar, workshops.

Archiving and documentation.

Manage contacts and communicate information within the groups, department, KI and externally.

Ensure that the websites are updated and contain relevant information.

Easier and more advanced tasks are interwoven and there are good opportunities to develop in the work with varying and new tasks.



The qualifications we wish you to have:


High administrative efficiency and accuracy.

A prestigious and service-oriented approach and great commitment, social skills and collaborative ability.

Wanna work computer-based, not least in the Office package's programs and various internet-based programs.

Expertise in getting acquainted with different online systems, eg. for invoice handling, research documentation and archiving as well as registration of research articles.

Good ability to apply for knowledge yourself, familiarize yourself with formalities and understand and follow written instructions.

Good knowledge of Swedish and English in both speech and writing.

It is an advantage if you have experience of administrative work in research activities or in a medical environment.


Application procedure The

application must be made via the Varbi recruitment system.


At permanent employment, Karolinska Institutet applies 6 months of probation.


Karolinska Institutet is one of the world's leading medical universities. In Sweden, Karolinska Institutet accounts for just over 40 percent of medical academic research and has the largest range of medical education. Since 1901, the Nobel Assembly at Karolinska Institutet appoints recipients of the Nobel Prize in physiology or medicine.


Karolinska Institutet strives to be a workplace with a gender balance that is free from discrimination and provides equal opportunities for everyone. To staffing and recruitment companies and to you who are salespeople: We kindly opt out of direct but direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.


Type of employment     Permanent position

The scope of the employment   Full-time

place     Stockholm

County Stockholm County

Land      Sweden

References         2-2619 / 2019


Jesper Lagergren, jesper, 08-5177 6012 or 070-2274088

Pernilla Lagergren,, 08-5177 5984 or 070-3765479

Union representative   

Biborka Bereczky Veress, SACO, 46 70-173 85 75

Elisabeth Noren-Krog, OFR,

Published            2019-04-30

Application deadline       2019-05-21

If you apply for this position please say you saw it on Adminoxy


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