Administrative Support Assistant
Pennsylvania State University Electro-Optics Center in Freeport
United States

Administrative Support Assistant (Part-Time)

Penn State University

Campus/Location:
Electro-Optics Center in Freeport, PA
Campus City:
Freeport, PA
Date Announced:
10/25/2019
Date Closing:
open until filled
Job Number:
91628
Work Unit:
Applied Research Laboratory
Department:
Electro-Optics Center
Full/Part Time:
Part–Time

Description

The Applied Research Laboratory (ARL) at Penn State Materials and Manufacturing Office of is seeking a Part-Time Administrative Assistant to assist our Electro-Optics Division located in Freeport, PA. Responsibilities include: Greet visitors; answer telephone calls; provide directions or information to employees or guests; solve routine issues; assist in the preparation of documents, reports, and presentations; proofread documents for grammar, spelling, punctuation, and formatting errors; receive, process, and ensure confidentiality of sensitive information and materials; order office supplies; arrange equipment for maintenance, and process internal work orders for facilities repairs/needs; prepare forms for routine data entry; maintain office calendar, and schedule/cancel appointments and meetings; coordinate travel arrangements, make reservations, and process reimbursements; open, sort, and distribute mail; assist with shipping FedEx packages; and perform project work as needed. Schedule flexible; on as needed basis, up to 24 hours a week. Typically requires a High School Diploma or higher plus one to three years of related experience, or an equivalent combination of education and experience. Experience in the following areas is preferred: General computer skills and proficiency with Microsoft Office (Word, Excel, and Outlook). To be successful, you must possess: Self-motivation; the ability to exercise discretion; good interpersonal and customer service skills; excellent oral and written communication skills; and the ability to multi-task in a fast paced environment, while maintaining attention to quality, detail, and accuracy. You must be a U.S. citizen to apply. Employment with the Applied Research Laboratory will require successful completion of a pre-employment drug screen. The Applied Research Laboratory (ARL) at Penn State is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.


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