Administrative Officer
University of New South Wales
Australia

Administrative Officer - RNA Institute

Apply now Job no: 503590
Work type: Part-time
Location: Sydney, NSW
Categories: Administration, Research Administration support

  • One of Australia’s leading research & teaching universities
  • Vibrant campus life with a strong sense of community & inclusion
  • Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The School of Chemistry at UNSW is recognised nationally and internationally, for producing world-class fundamental and applied research in the field of Chemical Sciences to address real-world challenges. The School's research is focused on five key themes: Health, Energy. Advanced Materials, New Chemical Frontiers and Knowledge Exchange.

The Administrative Officer will play a key role in coordinating and managing the general administration of the UNSW RNA Institute.


About the role

  • $89k - $95k plus 17% Superannuation and annual leave loading (pro rated on part time hours)
  • Fixed Term – 3 years
  • Part-time (17.5 hours per week)

The role reports to the Institute Manager and has no direct reports.

Specific responsibilities for this role include:

  • Coordinate and manage a broad range of administration practices and reporting systems in the UNSW RNA Institute.
  • Plan, develop and maintain administrative procedures and processes, providing expert advice in relation to guidelines and activities.
  • Assist in setting priorities and monitoring workflows within the administrative team as required, providing guidance and training to the administrators and other relevant staff.
  • Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the UNSW RNA Institute.
  • Act as a primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise priorities as well as urgent and often sensitive matters.
  • Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
  • Provide secretarial support to steering and management committees and other meetings as required.
  • Provide support in the delivery of UNSW RNA Institute projects, initiatives and other ad hoc programs.
  • Oversee and ensure timely and accurate processing of financial transactions and budgets as required.
  • Provide support for regular reporting requirements to internal and external stakeholders.

About the successful applicant
(Selection Criteria)

To be successful in this role you will have:

  • Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
  • Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
  • Highly advanced interpersonal, written and oral communication skills.
  • Demonstrated experience providing effective customer service and support to clients at all levels.
  • Highly proficient computer literacy with excellent skills in Microsoft Office applications.
  • Ability to plan, organise and co-ordinate projects and tasks.
  • Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
  • An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
  • Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.

You should systematically address the selection criteria listed above in your application.

Please apply online - applications will not be accepted if sent to the contact listed.

Contact:
Joshua Peterson

E: peterson.j@unsw.edu.au

Applications close: December 5th, 2021 

Find out more about working at UNSW at www.unsw.edu.au

UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity or Indigenous heritage. We encourage everyone who meets the selection criteria to apply.

UNSW partners with Australia’s leading diversity organisations, networks, and campaigns. Please refer to UNSW’s diversity offerings for further information on our flexible work and leave options, and support for carers (childcare, parent rooms, parental leave).

Advertised: 10 Nov 2021 AUS Eastern Daylight Time
Applications close: 05 Dec 2021 AUS Eastern Daylight Time


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