Administrative Assistant
University College London
United Kingdom

Duties and Responsibilities

The Engineering, Maintenance & Infrastructure team within UCL Estates, is responsible for managing support to the complex £2bn property portfolio consisting of 200 buildings. With an annual maintenance spend approaching £30m, managed through a team of 50 technical staff and a wide range of service and specialist contracts.

The team manages maintenance services, contracts, long-term maintenance and improvements to buildings and infrastructure including critical statutory requirements such as Legionella, asbestos and other complex building related requirements. Salary for the position is Grade: 7 (2018 -19 £35,328– £42,701).



The main purpose of this role will be to assist Building Service Engineers in the delivery of their maintenance contracts. To help develop and deliver M&E engineering services to meet EM&I priorities, through a range of service providers and manage specialist ventilation contract.

Key Requirements

Candidates will be ideally be from an air conditioning/refrigeration background, apprenticeship trained, with a substantial amount of years of working on maintenance contracts within a commercial environment. Systems such as Fan Coil Units, VAVs/VRFs, Water & Air Cooled Chillers and Associated Controls, Close Control AC Units, Air Handling Units, Pumps, Motors, etc.

As much as a technical background is desired, the role will be focused on coordinating specialist sub-contractors, health & safety/compliance responsibilities, etc. It is important to be a good communicator, being able to foster positive working relationship with their team as well as end user. 

The successful candidate will have proven experience in project management, contract procurement and service management in changing environment. The A/C & Ventilation Maintenance Assistant must possess a full understanding of working functions of building ventilation systems. An extensive HVAC practical experience and relevant technical knowledge including the management of maintenance operations using contractors and directly employed staff is essential. The successful candidate must have a thorough understanding and experience of maintenance operations in a large multi- site organisation.

Further Details

A job description and person specification is available at the bottom of the page. 

To apply for the vacancy please click on the ‘apply now’ button below.

For any queries about the post or the application process please contact Liz Moore, Business Services Administrator. email -, Phone - 020 3108 9589

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

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