Administrative Assisstant, Office of Strategic Communications Cornell University United States

Administrative Assistant, Office of Strategic Communications

Within the Division of University Relations, the office of Strategic Communications works closely with division and university partners to develop coordinated communications solutions. In this fast-paced and dynamic environment, this position provides high-level administrative support to the Senior Director of Strategic Communications and other staff within the department.


Support all necessary scheduling and preparation for program-related and staff meetings, handle minimally-to-moderately complex requests for information and serve as first point of contact for visitors and callers to Strategic Communications within the Day Hall suite. Responsible for office administration tasks, including scheduling meetings and appointments for the Senior Director, ordering supplies, handling mail, and equipment maintenance. Develop and maintain office file management system in both conventional and electronic formats. Assist with event planning, approval processes, and transaction processing.


Required Qualifications:


Associate's Degree with at least 2 to 4 years of administrative experience, or an equivalent combination of education and experience required.


Excellent communication, interpersonal, and organizational skills. Strong attention to detail.

Proficiency in MS Word, Excel, PowerPoint, and Outlook.

Demonstrated ability to handle sensitive/confidential material in a professional manner.

Ability to work quickly and effectively under pressure with an emphasis on maintaining discretion and integrity while handling day to day activities and interactions; use judgment in accomplishing tasks that are urgent.

Ability to maintain a professional atmosphere in busy office setting.

Must have the ability to multi-task and prioritize, and work with multiple functions with changing priorities.

Must have ability to work within a team environment and demonstrated ability to provide a high level of customer service.

Preferred:


Experience with Macintosh OS. Ability to lift between 20-45 pounds.
Bachelor's degree preferred. Experience in higher education preferred.

When applying through our system, please remember to attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. Please note: Cornell Employees must apply through the Internal Cornell Career site.


No Visa sponsorship is available for this position.

No relocation assistance is available for this position.


University Job Title:

Administrative Asst IV

Level:

D

Pay Rate Type:

Hourly

Company:

Endowed

Contact Name:

Brenda Joly

Number of Openings:


1

Current Employees:


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EEO Statement:


Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

 


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