Administrative and Student Affairs Coordinator (CP0238) McGill University Human Resources Canada

Administrative and Student Affairs Coordinator (CP0238)

 

 

 

McGill University - Human Resources

POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT

Position Title:

Admin. Student Affairs Coord (PED 00117, DD010A, Level 010A)

Position Summary:

Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties & Responsibilities:

 

    Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.

    Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up on and ensures appropriate implementation of decisions made by supervisor.

    Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.

    Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. According to the needs of the unit, prepares residency rotation and other student activity schedules, contacting the necessary officials to coordinate and verify placement.

    Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts. Prepares for and attends evaluation meetings and follows up as required.

 

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience:

 

DEP (Secretarial/Office Systems)

 

Four (4) years' related experience

Other Qualifying Skills And/Or Abilities:

Demonstrated ability to assist students and staff including ability to advise students as to program requirements. Demonstrated organizational skills and ability to multi-task. Attention to detail. Proven ability to verify work. Demonstrated ability to edit documentation for grammar, spelling and punctuation. Must be client focused and service-oriented. Demonstrated ability to prioritize and meet weekly and monthly deadlines. Proven problem solving and ability to take initiative within areas of responsibility. Proven ability to meet weekly and monthly deadlines. Demonstrated ability to work in a PC environment using word-processing, databases, spreadsheets and website editing. Demonstrated ability to work with Banner SIS, and Minerva. Strong knowledge of both French and English, spoken and written.

Reference Number:

19-0527/CP0238

Supervisor's Title:

Area Manager

Salary Scale:

$23.40 - $32.28

Faculty/Unit:

Faculty of Arts

Position Type:

Full-Time

Hours Per Week:

33.75

End Date:

Saturday, May 30, 2020

How To Apply:

 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Arts at apply.arts@mcgill.ca

 

The deadline to apply for this position is May 22, 2019 at 5:00 PM.

 

*Current employees: please indicate your McGill ID number in your application.*

 

We thank all applicants for their interest in McGill University. However, the Faculty of Arts will only contact applicants selected for an interview.

McGill applicants, covered by the MUNACA/PSAC Collective Agreement, must apply to a regular MUNACA position within eight (8) working days of the date of publication to maintain internal priority.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell@mcgill.ca or 514-398-1660.


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