Academic Coordinator
University of California Davis Department of Neurobiology, Physiology and Behavior
United States

Academic Coordinator I (50%) - IMSD Training Program

Job #JPF03422

Recruitment Period

Open date: May 1st, 2020

Next review date: Sunday, May 17, 2020 at 11:59pm (Pacific Time)

Apply by this date to ensure full consideration by the committee.

Final date: Friday, Jul 31, 2020 at 11:59pm (Pacific Time)

Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.


Academic Coordinator I (50%)
Initiative for Maximizing Student Development (IMSD) Program
Department of Neurobiology, Physiology and Behavior
University of California, Davis

The Department of Neurobiology, Physiology and Behavior, in the College of Biological Sciences, University of California, Davis, invites applications for an Academic Coordinator (50%) position in the IMSD program.


Academic Coordinators are appointees who administer academic programs that provide service closely related to the teaching or research mission of the University. This service may be provided to academic departments, to organized research units, to students, or to the general public. Determination of the appropriate level for an appointment for an Academic Coordinator shall take into consideration such factors as program scope and complexity. The duties of an Academic Coordinator are primarily administrative. Individuals in an Academic Coordinator title who are assigned research or instructional duties are required to hold a dual title.


The Initiative for Maximizing Student Development (IMSD) T32 program aims to identify and train underrepresented, disabled and socioeconomically disadvantaged students to become part of the next generation of research leaders and innovators in biomedical and behavioral sciences. The 50% Academic Coordinator position in the College of Biological Sciences, Department of Neurobiology, Physiology and Behavior (NPB), will assist with coordination and management of this NIH-funded T32 training program. This T32 is in its first year of funding and was originally funded as an R25 which has had 22 years of continuous funding. The training program is administratively housed within the NPB Department in the College of Biological Sciences. The grant will be submitted for competitive renewal in Winter 2024 and the coordinator will have a major responsibility in supporting this submission. This T32 provides funding for 10 predoctoral trainees in their first year of graduate school. This training program requires support from the academic coordinator for program development and implementation, compliance monitoring, and supervision and submission of yearly evaluation and progress reports.


Responsibility for the administration and coordination of the IMSD Training Program.

  1. Curriculum and mentoring responsibilities - This category includes coordinating core training activities with the Training Program Directors, members of the Program Executive Committee, and faculty trainers; informal mentoring of graduate student trainees, including helping trainees plan research presentations, additional training activities, travel to scientific conferences, and other related activities.

  2. Program administration and management - The academic coordinator works with the T32 Director(s) to coordinate assessment of the training program; drafts annual reports to the National Institutes of Health and other reports, as needed; provides major support for the writing and preparation for training-related grant applications; organizes research seminars, workshops, conferences, and an annual retreat sponsored by the training program; and monitors the training program budget.

  3. Outreach - The academic coordinator has major responsibility for coordinating recruiting and admissions activities for the training program, including recruitment of under-represented minorities. In addition, the academic coordinator represents the training program at national meetings and conferences; acts as a liaison with other T32 training programs at UC Davis and nationally; and coordinates training activities with other UC Davis units, state and federal agencies, and non-governmental organizations. The academic coordinator also will manage and maintain the training program web page.


The academic coordinator will participate in professional and service activities as needed, including attending conferences.


The candidate will participate in the administration of their units and the University through appropriate roles in governance and policy formulation. The candidate will participate in service activities on University committees. In addition, they may represent the University in their special capacity as scholars during the discharge of their responsibilities.


Basic Qualifications:

• Background of academic training and/or experience
• Master’s or equivalent or other appropriate degree required
• Strong organizational skills
• Attention to detail
• Ability to work independently and execute primary support responsibilities
• Effective interpersonal communication skills to maintain an effective, positive and cooperative relationship with staff, students, faculty, co-workers, public and outside contractors

Preferred Qualifications:

• Ph.D. or other appropriate degree preferred
• Familiarity with NIH training grants
• Experience writing progress reports
• Experience administrating an academic program

Applicants should submit materials online at: Please include a curriculum vitae, a cover letter detailing your specific qualifications for this position and contact information for 3 references. Closing date: open until filled, but all application materials must be received by May 17th to be assured full consideration. Administrative contact: Dianna Smith,; Faculty contact: Aldrin Gomes, For more information on this position and UC Davis in general, please visit the following web site:

The University of California, Davis commits to inclusion excellence by advancing equity, diversity and inclusion in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986. Certain UC Davis positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check. More information is available

UC Davis is a smoke & tobacco-free campus ( If you need accommodation due to a disability, please contact the recruiting department.

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.
  • Cover Letter - Cover letter detailing your specific qualifications for this position
  • Statement of Teaching (Optional)
  • Statement of Contributions to Diversity, Equity, and Inclusion - Contributions to diversity, equity, and inclusion documented in the application file will be used to evaluate applicants. Visit for guidelines about writing a statement and why one is requested.
Reference requirements
  • 3 required (contact information only)

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