Academic Coordinator
University of California Santa Barbara Marine Science Institute
United States

Benioff Ocean Initiative Academic Coordinator I (Administrative Coordinator)- Marine Science Institute

Job #JPF01778
  • Office of Research - Marine Science Institute

Recruitment Period

Open date: March 18th, 2020

Next review date: Wednesday, Apr 8, 2020 at 11:59pm (Pacific Time)

Apply by this date to ensure full consideration by the committee.

Final date: Wednesday, Sep 30, 2020 at 11:59pm (Pacific Time)

Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.


The Benioff Ocean Initiative ( at the University of California Santa Barbara (UCSB), seeks an Administrative Coordinator to support and enable key operational and administrative functions.

The Benioff Ocean Initiative is a unique endeavor at UCSB that leverages marine science and technology to solve pervasive ocean problems. The Benioff Ocean Initiative team of researchers specialize in marine science, ecology, and technology and are dedicated to innovating ways to translate university-powered research into tangible solutions to problems that affect ocean ecosystems and human communities. Current programs include applying remote sensing and modeling to prevent ship strikes on whales in the Santa Barbara Channel, piloting technologies for capturing plastic waste in rivers, and using drones and artificial intelligence to detect white sharks.

We are seeking a highly-organized, detail-oriented team player who is willing and able to take on a range of responsibilities with professionalism in a fast-paced research environment. The Administrative Coordinator’s main duties will be to provide operational and administrative support. The Administrative Coordinator will work closely with the Benioff Ocean Initiative Director, staff researchers, and partners to achieve the Initiative’s mission.

Responsibilities include:

• Independently manage and coordinate administrative functions of the Benioff Ocean Initiative
• Manage the Director’s schedule
• Manage the Director’s travel planning and process reimbursements
• Provide administrative and logistical support to multiple complex projects
• Communicate and coordinate effectively and accurately with partners and stakeholders
• Support short- and long-term organizational planning
• Organize and maintain Initiative records
• Develop, create, and present expense and budget data and reports to the Director
• Oversee supply acquisition, lab equipment maintenance and setup
• Manage operations, finances, and administrative duties associated with a research laboratory affiliated with the Benioff Ocean Initiative
• Liaise with UCSB campus administrators to execute contracts and agreements, and work with contractors and service providers as required by specific projects
• Conduct recruitment, training and guidance of staff, student interns, and volunteers
• Plan and execute events and workshops
• Assist with management of social media and traditional media communications
• Efficiently balance multiple tasks while maintaining a high level of accuracy, organization, and professionalism

Basic qualifications:

Associate's degree in administration or communications, or other related field

Additional qualifications:

At least 1 year of executive assistant, administrative assistant, project coordination or related experience

Preferred qualifications:

• Experience developing and managing project or programmatic budgets
• Experience working in a science setting in academia, non-governmental organizations, government, or private industry
• Experience planning and executing events and meetings
• Excellent computer skills including fluency in MS Word, PowerPoint, Excel, Google Docs, Gmail, and Google Calendar
• Interest in oceans, science, technology, or conservation; however, no formal experience in these fields is required
• Experience in outreach and communication
• Understanding and acceptance of diversity, equity and inclusion in the workplace

This position is a 100% time appointment for one year from the start date with the possibility of reappointment, contingent upon performance and funding. Position start date is negotiable and anticipated to start in April 2020. This appointment includes a competitive benefits package with medical, dental and vision insurance and a UC retirement plan. Salary is commensurate with the applicant’s qualifications and experience.

We encourage applicants to submit an optional Statement of Contributions to Diversity. These statements, if submitted, will be reviewed for evidence of professional and/or public service contributions that promote diversity, equal opportunity and equitable access.

Electronic applications including a curriculum vitae, cover letter, contact information for 3 references, and the optional statement of contributions to diversity should be submitted via:

For primary consideration apply by April 8, 2020

Position open until filled.

The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to this position.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job location

Santa Barbara, CA


Document requirements
  • Curriculum Vitae - Your most recently updated C.V.
  • Cover Letter
  • Statement of Contributions to Diversity - Please describe and give specific examples of how you have worked to enhance or develop your awareness on issues of diversity and inclusion in the workplace or other professional environment(s).
  • (Optional)
Reference requirements
  • 3 required (contact information only)

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